Planners’ Toolkit

planners’ toolkit

We’re excited you’re considering Billings for your next event. As Montana’s largest city, Billings offers a strong mix of versatile venues, quality accommodations, and memorable attendee experiences. The Visit Billings team serves as your local planning partner—providing destination expertise and complimentary services to help you plan and deliver a successful event.

event planning assistance


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RFP
Distribution

We can save you time by gathering rates, availability and concessions from our local hotel partners for you.

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Confidential Hotel Sourcing

We host travel expenses for qualified site selection planners.

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Hosted site
visits

We will provide recommendations, contact information and brainstorming ideas to fulfill your tour needs.

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city/ regional tour planning assistance

We will provide recommendations and contact information to local vendors.

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local transport assistance

We will provide recommendations and contact information to local vendors.


MEETING / EVENT MATERIALS

Video and high-resolution professional photography
  • Video and high-resolution professional photography
Social media posts for use on conference website/social channels
  • Social media posts for use on conference website/social channels
Visitor guides and other collateral
  • Visitor guides and other collateral
Video and high-resolution professional photography

Video and high-resolution professional photography

Social media posts for use on conference website/social channels

Social media posts for use on conference website/social channels

Visitor guides and other collateral

Visitor guides and other collateral

We also will provide registration packet materials to include:

  • Billings visitor guides
  • City attraction maps
  • Billings Brew Trail maps
  • Complimentary welcome posters at the host hotel; custom branding available for conferences with 250+ registered attendees.
  • Complimentary welcome digital billboard message (requires a minimum of 500 attendees registered for meeting/event).

get your
Meeting guide

Download